Time management - The Eisenhower Matrix


I really like that. Are you using it when planning your activities?

Time Management and Prioritization
Organization Skills
Matrix Organization
Productivity Improvement
Paolo Beffagnotti
5 months ago

7 answers


Paolo Beffagnotti. Prior to the chat for time management, may be we could add on this chat.
It is importantto start with setting a daily goal and the goal of each activity as a guideline so that we know which to prioritize. What do you think?

Lawrence Loy
5 months ago
True enough! Goals must be set prior to classify it! - Chun 5 months ago
Absolutely right, frame your projects by establishing goals, stakeholders, timelines and how to achieve the expected outcome. - Paolo 5 months ago
Duration of the goal is important in goal setting as it is one of the criteria to prioritize what to do in time management - Chun 5 months ago
Right Chun, set a deadline in advance. This will support in putting it into the present and increase commitment to achieve the goal - Paolo 5 months ago

Just would like to summarize the discussion.
1.Time management is more than just managing time
2.Correct goals setting is important
3.Use Eisenhower matrix to manage oneself in relation to time by setting priority by taking charge of the situation and optimize time utilization
4.Change habits that are either waste of time or non productive. Basically = Eliminate it!

Chun Wei
5 months ago
Good recap Chun, thanks for this! Anyone want to add something? - Paolo 5 months ago
Perhaps, maintaining the new habit to actively manage our time could be one. Persistance is important. - Lawrence 5 months ago

In some ways yes. However, with agile project plans this is kind of sorted. In Agile, "Eliminate" can be considered as lowers priority task.

Hitesh Mathpal
5 months ago
I've seen multiple permutations of this urgent vs. important matrix since first seeing it in Stephen Covey's 7 Habits book in the 1980s. A helpful construct. - Don 5 months ago
Hitesh, yes eliminate has the lowers priority. Delegate is still relevant however you have other persons in the team that can take over. Do later is the tipical work that you found after your desk after months until it does not turn to be at least urgent or important. Do first is a priority now. - Paolo 5 months ago

The chart could be further simplify into do first and do later. If one could just sort out their daily activities into urgent and not urgent stuff, they are able execute their daily activity efficiently to progress smoothly in their life.
*This is because sometime it is difficult for some to sort out stuff that are important or not important. It might be not important for one but important for others.**

Lawrence Loy
5 months ago
You should consider the overall priority of the case, including for you.self. Priority for the leadership is more relevant than not for other team. Keep in mind deadline as well, in any case follow up to let people know where you stand.. - Paolo 5 months ago
Paolo Beffagnotti has stated an important statement " Priority for leadership is essential". Knowing what to do first and when to do determine the outcome and the success of the whole team! - Chun 5 months ago
Exactly, almost everything we receive a priority for someone. The challenge is to determine which is the main priority overall. - Paolo 5 months ago

Time is the most important commodity we have. A key aspect of management is knowing what not to do. As previous respondents have said, there are many 'versions on a theme' to the original matrix. I would add 'mission critical vs non-mission critical' as a further option to prioritise tasks.

David Cottrell
5 months ago
True enough Wealth can't buy time. Time management is essential for success! - Chun 5 months ago
According to political economy time is a scarce resource. You can't buy, sell or exchange your time, just find the best way to use it. - Paolo 5 months ago
Why are some people so poor at doing this? - David 5 months ago
Lack of organization maybe, in particular if you are overwhelmed with requests - Paolo 5 months ago
Or is just a desire to try and please everyone? In the end dno one is satisfied becasue the person never gets on top of the many taks outstanding. - David 5 months ago
Right David, this is a good point that move back to prioritization and the ability to delegate - Paolo 5 months ago
Paolo, the bottom half of your matrix is key. Delegate or Eliminate. This makes time for the most important job. Simple really! - David 5 months ago

Yes Paolo Beffagnotti, this is one of the management basics, but it is always good to remind, especially under pressure...

Patrice L. Tiolet, INPG, MBA, CPSM
5 months ago
Under pressure people tends to forget the basics acting under a kind of automated rail. I printed a copy of this and I keep it in front of me all the time. It helps. - Paolo 5 months ago
True enough under pressure some time made man forgot their goals and time management! - Chun 5 months ago

I've seen situations where people have been rewarded for 'fire fighting'. Further questioning suggests that these people created the fire in the first place.
Why plan a sensible use of one's time if 'panic mode' gets more attention?

David Cottrell
5 months ago
There's alos the concept of 'ready-fire-aim'. Lets just do something and we'll find out if it's right as we go along. - David 5 months ago

Have some input?